Sample documents with the proposed terms. Think about it – if you search for John Doe and all of John’s emails were collected as part of the process, you are going to get “hits” on ALL OF John’s documents.ĥ. Searching for custodian names is ill advised especially if that individual is part of the collection. You may get the result you are looking for, but you will also bring a lot of unwanted hits with it.Ĥ. If you must use a wildcard, refrain from leading with a wildcard character. Simply provide both variations of the word. If you want to find “contract” or “contracts” then don’t use “contract*” as a search term. Also, like (1) supra, searching for 1,000 will also return 1,000,000.ģ. If the numerical term is not quoted properly, the result may be skewed. This can be relevant if a patent is in issue or zip codes are being searched, etc. Searching for numbers can return unwanted results. This in turn, would increase the cost/time to review the hits to assess same for responsiveness.Ģ. However, “IT” appears in so many other words the results of such a search would include many false hits. Consider, for example, if one were to use “IT” as a search term hoping for hits relevant to information technology. Terms of four or fewer characters often result in false hits. For example, the term “comp*” would return “compensation” and “comp” (the intended terms), but would also return “computer” (not intended). For example, one wants to give thought to their key words so as to avoid – to the greatest extent possible – “false hits” (a search term “hit” within a document, but not for the meaning that was intended). Below are some tips that can be helpful when thinking about key word search terms. However, it must be done well so as to avoid pitfalls and resulting costs. Limiting the volume of data you process and review can result in tremendous cost savings to one’s client. It presupposes counsel has preserved data in a robust and comprehensive manner). (Note, this blog relates to processing and reviewing data. Typically, the purpose of a key word search in a litigation is to limit the universe of potentially responsive data that one must process and review in order to prosecute/defend a lawsuit. A key word search is a basic search technique that involves searching for one or more words within or across a collection of documents/files.
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